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    IRBNet

    The CPMC IRB has converted to a web-based, electronic protocol management and on-line submission system called IRBNet. IRBNet brings the CPMC research community a new set of electronic tools to support the management, submission, review and oversight of our research protocols.

    Access:
    You will be able to access IRBNet from virtually any computer using a web browser by visiting www.irbnet.org.Opens new window

    Registering on IRBNet  |  Important new user IRBNet info  |  IRB Submission Deadlines  |  Resource Materials  |  Training Opportunities  |  Frequently Asked Questions (FAQS)  |  Contact

    Registering on IRBNet

    1. If you are new to IRBNet, you must register on the system:
      • To register on IRBNet, please go to www.irbnet.orgOpens new window and click on the “New User Registration” link in the upper right-hand corner of the screen and follow the directions.
    2. If you are already using IRBNet with another affiliation:
      • Please login www.irbnet.orgOpens new window and click on the “User Profile” link in the upper right-hand corner of the screen. On the “User Profile” page, please click “Add an Additional Affiliation” and select “California Pacific Medical Center, San Francisco, CA” from the organization box as your new added affiliation.

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    Important new user IRBNet info

    If you are going to submit a Modification, Continuing Review, Final Report, Protocol Violation, etc. for an open or ongoing research project that was NOT originally approved through IRBNet (i.e. studies approved prior to June 23, 2012), you may ADD packages (submissions) to the project (study). Do NOT “Create New Project” (study) since all open studies have already been populated in IRBNet.

    If you cannot find your study, please contact the IRB Office (Pernille Oland: 415-600-3586 or Angela Belluomini: 415-600-3686). The IRB Office can find the study and direct you to the person who can give you the access you need to the study.
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    IRB Submission Deadlines

    To find the submission deadlines for your upcoming Continuing Review/Final Report, please visit the link below:


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    Resource Materials

    Video Trainings:
    Visit the link below (using the username and password provided) to view videos on how to navigate the IRBNet system.

    www.irbnetresources.org/tresources/training.htmlOpens new window.

    • Username: cpmc

    • Password: training1

    Training Documents:
    The documents provided by CPMC IRB and IRBNet offer instructions in varying detail on how to use and navigate the IRBNet system.

    How to find the Training Documents in IRBNet:
    Please login to www.irbnet.orgOpens new window with your username and password. Click “Forms and Templates” on your left hand menu for a listing of available documents.

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    Training Opportunities

    If you are new to IRBNet, or need a refresher, we strongly recommend that you schedule a webinar training (one hour). The training will save you time and provide you with the skills to make a smooth transition from paper to electronic submissions.

    Please email your preferred date and time to IRB@cpmcri.org (Training) and we will do our best to accommodate your request.
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    Frequently Asked Questions (FAQS)

    Q1: Can I work on multiple Packages (submissions) for one Project (study) at the same time in IRBNet?

    A: No. There can only be one Package that is a “Work in Progress” at a time.

    Tip: Work on your documents on your computer and only "Create New Package" in IRBNet when the submission is ready to be shared, signed and submitted.

    Q2: When I submit a package that includes a revised informed consent document in IRBNet, should I include both the TRACKED and CLEAN versions of the consent forms?

    A: Yes. You need to add both documents in IRBNet.

    Q3: Can communications between researchers in IRBNet be viewed by IRB staff or IRB members?

    A: Yes. Communications between the research team in IRBNet are visible to the IRB staff and IRB members. The communications become part of the permanent record of the submitted package.

    Q4: When attaching a document to submit with a package, what do I do if my document isn’t listed in the "Document Type" drop-down box?

    A: Choose "Other" in the "Document Type" drop down, then describe the document in the "Description" field below the drop-down box.

    Q5: How do I submit a Modification, Continuing Review, Final Report, Protocol Violation, etc. for an open or ongoing research project that was NOT originally approved through IRBNet (i.e. studies approved prior to June 23, 2012)?

    A: Please follow these steps:

    1. You need to be shared on the study to have access. Check with the study PI or coordinator, they can give you the access you need.
    2. Search for your study, open it (click on the blue title).
    3. Add a package (submission) to the project (study) by “Create New Package” (found on the "Project History" page).
    4. "Add your documents" to the package.
    5. Sign and submit.
    Do NOT "Create New Project" because your study already exists, since all open studies have already been populated in IRBNet.

    Hint: In “Forms and Templates” you will find a document called “01-Training_Beginner's User Guide.” On page 5 of this document, go to the section called “Instructions for Submitting a Subsequent Package in a Project” for more information on submitting a package for an existing study.

    Q6: What do I do if I can't find my study?

    A: If you cannot find your study, please contact the IRB Office (Pernille Oland: 415-600-3586 or Angela Belluomini: 415-600-3686). The IRB Office can find the study and direct you to the person who can give you the access you need for the study.

    Q7: Where is the Application Form? I can’t find it in “Forms and Templates”.

    A: The Application Form can only be found on the “Attach Document" page. Go to the “Designer Page”. Click on “Add New Document”. You will now be on the “Attach Document Page”. The application can be found in the 2nd blue box labeled “On-Line Document – CPMC IRB Application Form”. Click "Add" and begin to fill out the application.

    Hint: In “Forms and Templates” you will find a document called “01-Training_Beginner's User Guide.” On page 3 of this document, go to the section called “Instructions for Creating a New Project (Study)” Section (under bullet number 4) for more information about the research application.

    Q8: I would like to submit a package to an existing study but my project is locked. What do I do?

    A: “Locked” indicates the status of the last study submission (project package). If you would like to submit a new package to an existing study, you will need to create a new package. In order to create a new package (not to be confused with creating an entirely new project), complete the following steps:
    1. Open your project in IRBNet by clicking the title of the project.
    2. Click the “Project History” button the left-hand side of your screen.
    3. Click the “Create New Package” button in the middle of the page. If you do not see this option you may not have full access to this project or there could be other issues. Please contact a member of the research team who has full access to see if they would be willing to grant you full access to this project. If you already have full access, please contact a research integrity administrator.
    4. Click on the blue text “Work in progress (Not submitted)” to access the Designer page for your new package.
    As soon as you submit your package it will be locked. The lock icon is grey. If you forgot to add necessary documents or need to make a quick change to a recently submitted project package, please contact the IRB Office – they can unlock it for you. The lock icon turns red.

    Once you are done with the revisions, you will need to click on “mark revisions complete”. The lock icon will turn green. This will notify the IRB that you have completed the revisions and the study is ready for review.

    What is the Lock Status? What does "locked" and "unlocked" mean?
    Lock StatusColor of LockWhat does it mean?
    "Locked"GreyA project has been submitted and is currently under review by the IRB. Submissions also stay locked once the IRB has reviewed and made a determination.
    "Unlocked – Revisions Pending"RedThe IRB has decided that revisions must be made to a project. By unlocking, the IRB has stopped their review until the edits are complete.
    "Locked – Revisions Complete" Green The investigators have addressed the requested modifications and the IRB can continue their review.


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    Contact

    If you have any questions please call either Pernille Oland: 415-600-3586 or Angela Belluomini: 415-600-3686. You can also email your questions to: IRB@cpmcri.org (Contact).
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